2016 Annual Meeting

AIANJ Annual Meeting

All AIA New Jersey Members Welcome to Attend

The organizations Annual Meeting will be held on

Tuesday, June 14, 2016
at 6:00 pm

the offices of Hoagland Longo – 40 Patterson Street New Brunswick NJ

Please RSVP to Lori Lee at [email protected] by Friday, June 10th
( Though not required for attendance, this will allow us to make sure our meeting room is the proper size to accomodate any member who wants to attend )

Agenda items will be for discussion and vote on the following items:

– Change Regional Director title to Regional Representative
Aligning with AIA National change in the title of the AIA New Jersey member elected to represent the New Jersey Region at the national level, proposed change to align this national position

– Annual Core Market Index adjustment to AIANJ Annual Dues.
To align with AIA national’s dues AIANJ is proposing an automatic cost of living increase to state dues to keep in line with changes in operational expenses due to cost of living and the market

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– Inclusion of Young Architect’s Forum Director (YARD) in Board of Trustees and Executive Committee
ARTICLE 6 – THE EXECUTIVE COMMITTEE
6.0 AUTHORITY OF EXECUTIVE COMMITTEE
6.0.1 Powers and Duties. There shall be an Executive Committee, which shall manage the business, funds and property of the Chapter and which shall be elected by the members each year at the annual meeting of members with the exception of the Young Architects Regional Director(s) and Regional Associates Director(s) who will be elected by the Board of Trustees. The Executive Committee shall be composed of the Officers and Regional Director(s), Young Architects Regional Director(s) and Regional Associates Director(s) of the Chapter. The Executive Director shall serve as an ex officio member as set forth in Article 9.0. It shall have and may exercise all of the authority, rights and powers which may be delegated to it by the Board of Trustees, as well as any other powers which may be granted to it by the laws of State of New Jersey, the articles of incorporation or these bylaws.
6.1.4.3 Young Architects Regional Director(s). A nominee for Young Architects Regional Director shall be an assigned architect member in good standing of this Chapter who has been a registered architect less than 10 years.
6.1.5.3 (c) Determination for Young Architects Regional Director(s). The winner of the office of Young Architects Regional Director(s) must have received a vote of more than 50% of the total votes cast by the Board of Trustee members present at the meeting at which the vote is taken. If because of more than two candidates, this is not achieved, a second vote shall be held between the two nominees receiving the highest number of votes on the first ballot. In the event of a tie vote, the Chapter President shall cast the deciding vote.
6.2 TERMS OF OFFICE OF OFFICERS AND REGIONAL DIRECTORS
6.2.1 Term. Each officer, Regional Director and Regional Associates Director shall serve the terms listed in Table 6.2.1.
TABLE 6.2.1

Office

Maximum Length of Term

Number of Consecutive Terms

President

1 Year

One

President-Elect

1 Year

One

First Vice President

1 Year

Two

Second Vice President

1 Year

Two

Treasurer

2 Years

Two

Secretary

2 Years

Two

Regional Director(s)

3 Years

One

Regional Associates Director(s)

2 Years

One

Young Architects Reg. Director(s)

2 Years

One

Immediate Past President

1 Year

One

6.2.4.3 Removal of Young Architects Regional Director. Any of the Yong Architects Regional Directors may be removed for or without cause, by a unanimous-minus-one vote of the Board of Trustees members present at the meeting at which the vote is taken, or for cause by a unanimous-minus-one vote of the Executive Committee members present at the meeting at which the vote is taken.
 ARTICLE 7 – BOARD OF TRUSTEES
7.0 MEMBERSHIP
7.0.1 Members. The Board of Trustees shall consist of the Officers of this Chapter, the Immediate Past President, the Regional Associates Director(s), the Regional Director(s) Executive Committee, plus additional trustees as stipulated hereafter. The Deans of the Schools of Architecture of Princeton University, and The New Jersey Institute of Technology and Kean University shall be ex-officio members of the Board of Trustees.
7.0.7 General Powers. The Board of Trustees is charged with creating programs/events that support and move forward the mission and goals of the Chapter in accordance with the Strategic Plan. The Board of Trustees shall gather information and provide feedback to the Executive Committee regarding issues that are important to the Membership. The general management and control of the affairs, funds and property of the Chapter shall also be vested in the Board of Trustees. The Board of Trustees may delegate such authority, except the following: (a) The making, altering or repeal of any Bylaw; (b) The election or appointment of any Trustee except as provided for in 7.0.4.1 or the removal of any Officer or Trustee; (c) The submission to members of any action requiring the approval of members; or (d) The amendment or repeal of any resolution previously adopted by the Board of Trustees.

– AIANJ Governance Structure  –  Vote Tabled for Future Meeting
To operate more efficiently a change to the make of the governing bodies of the Board of Trustees and Executive Committee are being proposed

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– Proposal to increase the annual AIANJ state dues for all members, dues have not been raised on a state level for 15 years, the organization is still attempting to operate with the same dues structure from 2001.